Other HR Best Practices

OTHER HR BEST PRACTICES

Hiring Rate of Job Order Employees Effective 2014 (Resolution No. 13-57)

 

Position	Rate in Pesos	Position	Rate in Pesos
Janitorial/ Labor	270.00	IT/ Technician	350.00
Welder	350.00	Engineer	500.00
Carpenter/ Mason	350.00	IT/ Programmer	500.00
Electrician	350.00	Auto-cad Designer	300.00
Painter	350.00	Clerk	300.00
Mechanic	350.00	Meter Reader	300.00
Draftsman	350.00

 

Mandatory Physical Fitness Program (OM 07-002 series 2013 and OM 12-01, series 2012)

PolWD allotted one (1) hour each week or twenty (20) minutes daily for the conduct of health and wellness program. Attendance sheet shall be provided for the conduct of Zumba / cardio vascular exercise every Friday 4:00 to 5:00 PM.

Using of treadmill as part of physical fitness activity as part of health and wellness program. All employees will have the chance to use it, with the following schedule.

• Tuesday – Finance
• Wednesday – Engineering & Operations Division
• Thursday – OGM and Admin. Division
• Friday – Commercial Division

 

Security Measures (OM 02-003 series, 2013)

As part of security measures, all employees are required to take off their caps, sunglasses and motorcycle helmets during inspection by the guards upon entering the office. CCTV cameras are recording all activities in the area.

1. Use of Authority Order Slip for Meals (OM 02-02 series 2013)

As part of PolWD cost efficiency measures, employees will be required to use Authority Order Slip in treating guests (with official transactions) to meals in restaurant within Polomolok that the District has opened an account with. Names of employees and the guests and the purpose of the latter’s visit. The amount budgeted for the guest is P200.00/ head.

 

Standard Greeting in Answering the Phone (OM 04-01 series 2011)

PolWD standard greeting in answering the phone will be:

Polomolok Water District

(Division)

Good morning/ Good Afternoon

This is done as part of Customer Service program.

 

Monday’s General Assembly (OM 01-01 series 2007)

 

To officially start at 7:30 AM every Monday of the week effective October 2007.

 

• Flag Lowering (OM 12-01 series 2012)

 

Flag- lowering ceremony will start at 4:55 PM effective December 2012.

• Schedule of Monday Assembly (OM series 2014)

Effective February 2014 schedule of Monday assembly will be:

1^st Monday          –           Engineering & Operations Division

2^nd Monday         –           Finance Division

3^rd Monday          –           Commercial Division

4^th Monday          –           OGM and Administrative Division

5^th Division          –           Engineering & Operations Division

 

Clean and Green Program (OM 04-001-13) Level I

Effective April 1, 2013, each division is assigned a specific area to maintain and landscape.

Guidelines:

1. No public funds shall be used for the cleaning or landscaping of the assigned area.
2. The employee shall participate in the monthly clean-up drive every 3:00 PM of the first Friday of the month.
3. Each employee is encouraged to throw their garbage properly by segregating the biodegradable and non- biodegradable.
4. The division/ section who maintains well the cleanliness and good landscaping of their assigned of responsibility will be given a certificate of recognition every first Monday of the month after being judged by the Board of Directors.
5. The
6. division/ section who gathers the highest number of certificates of recognition throughout the year will be given the cash incentive during the PWD Christmas party.

Clean and Green Program Level II (inclusion of the offices of all divisions)

Guidelines:

1. Assigned Area. Each division retains their assigned specific area to maintain or landscape.
2. Fund. No public funds shall be used for the cleaning and landscaping of the assigned area.
3. Teamwork. All regular employees shall participate in the monthly clean-up drive every 3:00 PM of the first Friday of the month or during their decided schedule. Job Order and pakyawans may help maintain the area as requested.

Sorting. The employees will make it a habit to daily sort their documents to determine what is needed and not needed as part of 5S. “Clean as you go.”

• Waste Disposal. Each employee is encouraged to throw their garbage properly by segregating the biodegradable and non- biodegradable.

• Certificate of Recognition. The division/ section who maintains well the cleanliness and good landscaping of their assigned area of responsibility will be given HALL of FAME certificate every first Monday of the month.

A HALL of SHAME certificate will be given to the division whose rating is below 80%.

• Declaration of Winners. Declaration of winners shall depend upon the number of certificates of recognition received. Awarding will be done during the PWD Christmas party.

 

Clean & Green Program (Pumping Station)

Guidelines:

1. Pump Operators will be designated to a specific pump stations which will serve as their mother station.
2. The WFRO is assigned a specific area to maintain or landscape.
3. The WFRO who maintains well in the cleanliness and good landscaping of his assigned area of responsibility will be given a certificate of recognition every first Monday of the month after being judged by the BOD.

• Cleanliness means unwanted grasses and / or scattered plastic wrappers or papers.
• Good landscaping means that the area is used for aesthetic or health benefits. It can be planted with ornamental plants or vegetables which still give a beautiful appearance to the assigned area.

1. The WRFO or pump station that gathers the highest number of certificates of recognition throughout the year will be given the cash incentive during the Christmas Party.
2. No public funds shall be used for the cleaning or landscaping of the assigned area.

 

Honor Roll and Horror Roll (Attendance)

Rationale:

Punctuality and tardiness have always been common yet hard issues to handle in an organization. To objectively address these concerns, the management conceived of a motivational scheme to encourage the employees to be time conscious in reporting for work.

Objectives:

1. To install self-discipline and time management in the employees in their daily reporting for work and participation during Monday’s assembly.
2. To give recognition to the division who has attained the least tardiness in a month and the most number of employees in attendance every Monday assembly.

Guidelines:

1. The honor roll for the Monday’s assembly and most punctual division for the month will received the revolving medallion.
2. The division that falls under the horror roll will provide snacks amounting to five hundred pesos (P500.00) for the honor roll as a consequence.

 

In-house Training

The In-house Training Programs, which focus on supervisory skills, teamwork, work values and customer relations, will help address complacency, work stress, and low self-esteem. The exclusivity of the training programs enables the employees to interact with colleagues thereby fostering openness and acceptance.

The beauty of the programs lies on working within a minimal budget without comprising the quality of learning gained from every lecture and actual experience. The 95% to 100% attendance and participation of the personnel is a definite position that can always be referred to in terms of behavioral monitoring and motivation. For 2013 we have the following in-house training programs, to wit:

 

DATE	TOPIC	PARTICIPANTS	VENUE
February 21-22, 2013	Presentation Skills Training (Batch 1)	Supervisors, Presenters,	PolWD Board Room
February 26-27, 2013	Presentation Skills Training (Batch 2)	Division Managers, Supervisors	PolWD Board Room
April 18-19, 2013 April 24-25, 2013 May 02-03, 2013	Values Enhancement Seminar	All Employees	Durian Garden Atbp., Sulit, Polomolok, So. Cot.
August 19-20, 2013 August 22-23, 2013	The Customer Experience: (Transforming Satisfied Customers Into Advocates)	All Front Liner Employees	Dolores Farm Resort, National Highway, Polomolok, South Cotabato
September 11-13, 2013 October 24-25, 2013	HR Plan Workshop & Crafting of OPCR & IPCR	Manager, Division Managers & Supervisors	Durian Garden Atpb., Sulit, Polomolok, South Cotabato
October 22, 2013   November 29, 2013	Forum Workshop on LWD Projects & Disposal	Finance Personnel, Disposal Team & Engineering Personnel	Dolores Farm Resort; Durian Garden Atbp.
September 26-27, 2013	Basic Life Support  (Adult- CPR Lay Rescuer)	First Aiders	PolWD Board Room
December 04, 2013	Jewelry Making	Female employees & dependents	PolWD motor pool
Dec. 11-12, 2013	Leadership Edge- Seminar Workshop	Manager, Division Managers & Supervisors	Family Country Hotel, General Santos City

 

XII . EDUCATIONAL REQUIREMENT FOR THE POSITIONS OF DIVISION, DEPARTMENT AND GENERAL MANAGER

The following qualification requirements for appointment to executive / managerial positions in the second level, effective January 2013. (Resolution No. 13-43)

Education              :          Master’s Degree

Experience            :           Five (5) years of supervisory experience

Training                 :           120 hours of managerial training

Eligibility                :           Appropriate eligibility for second level positions

Appropriate (RA 1080) Bar/Board ( for positions involving practice of profession)